Your recording is temporary.
Your meeting stays yours.

Meeting2notes is the seller and the data controller for the personal data described on this page. That means we decide why and how your data is processed, and we are responsible for it.

Questions about this notice or your data can be sent to us through the support contact shown in the app.

You upload a file. It is stored in private storage that only your account (or, for free tries, your device) can access.

The audio is sent over an encrypted connection to a transcription service to produce text.

The text is analysed to write your summary, action items and follow-up email.

The audio file is deleted automatically as soon as processing finishes — and also if processing fails.

Nothing has to be cleaned up by hand. Deleting a set of notes also removes its transcript.

MeetingToNotes never joins, records or listens to a live meeting. It only works with files you choose to upload.

We never connect to your calendar, email, or team tools, and never scrape meeting details.

Account data: your email address and sign-in credentials, used to create and secure your account (legal basis: performance of our contract with you).

Service data: your remaining credits, transcripts and generated notes, and the original file name, size and upload time, used to provide the service (legal basis: contract performance).

Usage data: pages visited, device type and approximate region, used for security, fraud prevention and product improvement (legal basis: our legitimate interests).

Limits: up to 25.0 MB per recording (MP3, M4A, WAV, MP4), 10 recordings per hour, one credit per recording.

Service providers that host and operate the app (cloud hosting, transcription and AI processing), only as needed to run the service.

Paddle.com, our Merchant of Record, when you buy a plan. Paddle handles the sale, payments, tax compliance and invoicing, and receives the data needed for that purpose.

Professional advisers (legal, accounting) and authorities, only where required by law.

We never sell your personal data.

Audio files: deleted automatically right after processing, or immediately if processing fails.

Notes and transcripts: kept until you delete them or close your account.

Account and usage data: kept while your account is active, then deleted or anonymised when no longer needed.

You can request access to your data, correct it, export it, restrict or object to processing, withdraw consent, and ask for deletion. To delete your whole account, contact us and we will remove everything associated with it.

We respond to requests within one month. If you are in the UK or EEA, you also have the right to complain to your data protection authority. Where data is transferred outside the UK/EEA, we use appropriate safeguards such as standard contractual clauses.

We use appropriate technical and organisational measures, including encryption in transit and access controls, to protect your data.

We use essential cookies and browser storage to keep you signed in and remember your preferences, plus privacy-friendly usage counting. No advertising or marketing cookies are used.

Every upload requires you to confirm you have the right to upload the recording and that everyone recorded gave the consent required where they are located. If you are unsure, do not upload the file.